Tax and VAT Policy
Posted by KB Editor on 06 June 2017 12:49 PM
In compliance with the tax policies, HostNine collects Sales Tax (Texas), European Union Value Added Tax (VAT), and Goods and Services Tax (GST) based on your city, state, or country. If you are outside Texas, or European Union (EU), then we are not required to collect tax (e.g., sales tax, use tax, or VAT), but this is subject to change. For more information on whether this applies to you, please see the tax rate chart below.
This article discusses the following topics.
Value Added Tax (VAT) Policy
HostNine is required to account for VAT on electronically supplied services provided to EU non-business customers.
We have chosen to register for VAT under the one-stop scheme, a special scheme for non-EU suppliers of electronic services to fulfill our EU VAT obligations. This is in accordance with Article 357 to 369 of the above EC Directive rather than individually registering for VAT in each EU member state.
Under the one-stop scheme, we are required to charge VAT to non-business customers at a rate applying in the customer's member state. The VAT collected is going to be paid over to HM Revenue & Customs in the UK. This is where we registered for the one-stop scheme from an administrative perspective.
*In Texas, web hosting is considered a "data processing service," and 20% of the charge is exempt from tax. The actual amount of tax that is collected is calculated with the appropriate exemptions, where applicable.
Do You Include or Not Include Tax In My Purchase?
If you are outside of Texas or India, then we are not required to collect tax (e.g., sales tax or Service Tax) on your account. Please see the tax rate chart above if your country is a part of the EU.
Texas: Any customers with a billing address in Texas will be required to pay a state sales tax on top of the initial invoice. This does affect current customers and will be applied to recurring charges.
India: India now imposes an 18% Service Tax on electronically supplied services sold by foreign entities to customers located in India effective December 1, 2016. As part of our ongoing compliance with India Tax Laws, we will be applying the India Service Tax on all of our products sold to Indian customers. If you are exempt from the India Service Tax, please contact us via Live Chat or submit a ticket to provide your India Goods and Service Identification Number so that we may exempt your purchase on your next invoice. The India Goods and Service Identification Number should be submitted through your client area.
Do You Accept Tax Exemption Numbers?
Texas: To be exempt from Texas Sales & Use Tax, we need the proper documentation proving tax exemption status.
For business tax exemption, we will require the appropriate form to be completed and emailed or faxed back to us for verification.
For non-profit organizations, we require a copy of your 501(c)3 certificate via email or fax.
Please contact our Billing department via phone or Live Chat to provide the documents or fax them at (678) 298-6780.
India: To be exempt from the India Service Tax, you need to input your India Goods and Service Identification Number under My Details in your client area.
Do You Collect Sales Tax From Texas Residents and Not From Out-of-State Residents?
According to United States Supreme Court decisions interpreting the U.S. Constitution, HostNine is only required to collect taxes for states in which it physically operates. If you are outside of the states or countries listed above, then we are not required to collect tax (Sales tax, Use tax, or VAT) on your account.
What About Other Countries?
For jurisdictions that HostNine does not collect Sales & Use Tax, Service Tax, or VAT for, it is the responsibility of the purchaser to pay any Sales & Use Tax, Service Tax, or VAT due, if any. Some jurisdictions require the purchaser to pay a Use Tax, Service Tax, or VAT directly to the state when purchasing from any out-of-state vendors in certain circumstances (i.e., in some jurisdictions, the tax is still due, but HostNine is not required to collect it). Please consult your accountant or government tax office accordingly.
If you wish to know more about the tax policies, please visit your local taxing authority, government tax office, or your accountant for specific information and/or advice. Here are some links to the Texas Comptroller of Public Accounts and India's Central Board of Excise and Customs website, which will give you a greater understanding of the law.
Please note that support via Live Chat or support ticket is unable to and cannot make any tax/VAT/GST recommendations. For these inquiries, please consult with the recommended parties above (local taxing authority or accountant).